ANNUAL FUND AND SPECIAL EVENTS COORDINATOR

Summary

[Full-time]

Reporting to the Director of Annual Giving and Special Gifts, the Annual Fund and Special Events Coordinator is a member of the Generations Campaign team and is responsible for coordinating all department special events in concert with the annual giving program and Generations Campaign. Central to the role, the Annual Fund and Special Events Coordinator plans and executes the Carroll Center for the Blind’s signature annual fundraising event, the Walk for INDEPENDENCE.

The Annual Fund and Special Events Coordinator supports the Director of Annual Giving and Special Gifts in the identification of donors capable of special gifts to the Annual Fund and recommends other appropriate major gift prospects for consideration by the Chief Development and Communications Officer (CDCO) and the Major and Planned Giving Officer (once hired).

This position plays an important role in elevating community engagement with the Center as part of the Generations Campaign. Working with other development team members, the Annual Fund and Special Events Coordinator plans and executes cultivation programs and events designed to engage new prospects and donors in the Center’s programs and the campaign.

The Annual Fund and Special Events Coordinator collaborates with the Marketing and Communications Manager in planning and executing community outreach initiatives that will support the Center’s strategic visibility, including social media and communications strategies designed to support the Annual Giving and Special Events function.

Each year, The Carroll Center for the Blind helps more than 4,000 blind or visually impaired children, adults, and senior citizens gain the skills they need to live active and fulfilling lives. The Carroll Center serves all ages and stages of vision loss by providing campus-based rehabilitation, technology instruction, community orientation and mobility as well as itinerant education and mobility services to children.

Responsibilities

Fundraising Events and Generations Campaign

  • Leads in the design and execution of the Center’s signature fundraising event, Walk for INDEPENDENCE.
  • As such, creates and manages the Carroll Center Walk for INDEPENDENCE website, event software package, mailing lists registrations and all donations. Participates fully in CCB’s annual Walk for INDEPENDENCE.
  • Works with the Database and Stewardship Associate to ensure the timely and appropriate stewardship of all Walk and events donors, including those to be acknowledged by the President and CEO and/or the CDCO. Oversees the production of tailored letters for the latter.
  • Supports the Board members in their Walk fundraising activities, including helping to coordinate solicitations and prepare appropriate materials.
  • Executes the corporate sponsorship giving program in support of the Walk.
  • Is responsible for managing the department’s special events production calendar.
  • Coordinates with outside constituents on peer to peer-run fundraising events.
  • Manages and is responsible for all other fundraising events.
  • Attends and participates in department events.
  • Works with the Database and Research Manager to oversee the creation of mailing lists for all event invitations.
  • Works with the Marketing and Communications Manager to coordinate all event communications and social media strategies.

Generations Campaign

  • Collaborates with the Director of Annual Giving in the regular identification of special gifts and major gift prospects engaged through the Walk for INDEPENDENCE and other fundraising events.
  • Collaborates with the CDCO and Director for Annual Giving in the design and execution of all campaign cultivation programs and events. Is responsible for event execution.
  • Collaborates with the Marketing and Communications Manager to support events designed to elevate broader community engagement and visibility for CCB.

Annual Fund Program

  • In conjunction with the Database and Research Manager, supports the Director for Annual Giving in list production for the direct mail program, ensuring coordination with all special event functions.
  • In collaboration with the Manager of Marketing and Communications, coordinates the direct mail messaging and communication as it relates to the Annual Fund Program.
  • Fully utilizes Relationship Management Software (Raisers Edge-RE) to enter, track and report on prospects, donors and fundraising activities.
  • Collaborates with the Director of Development for Annual Giving to analyze and evaluate the fundraising progresses of direct mail and event programs.
  • Recommends special event and annual fund prospects to the Database and Research Manager for wealth screening on a monthly basis. Works with the Database and Stewardship Associate to ensure they are appropriately coded.

General

  • Effectively utilizes CCB’s existing systems (Raiser’s Edge, etc.); consistently documents all prospect notes and correspondences.
  • Attends and participates in development team meetings and required trainings.
  • Supports the CDCO and DOD for Annual Giving to ensure that philanthropy is carried out in keeping with the Carroll Center’s values, mission and vision.
  • Will maintain general safety practices and perform various cleaning and disinfecting duties to support a clean workplace environment.
  • Performs other duties as assigned by and to support the CDCO.

Qualifications

  • Bachelor’s degree with 3 to 5 years of experience with database systems management of data and a working knowledge of Raisers Edge required, as is the ability to thrive in a fast-paced environment.
  • 3 to 5 years of experience in planning major non-profit fundraising events required.
  • Experience with direct marketing is strongly preferred.
  • Campaign experience is preferred.
  • Must possess excellent interpersonal, oral/written communication and detail-oriented skills, the ability to work autonomously and as a team player.
  • Demonstrates commitment to the highest standard of ethical and professional conduct in accordance with the Association of Fundraising Professionals Code of Ethical Principles and Standards, The Donor Bill of Rights, and HIPAA.

Benefits

We offer a generous benefits package to include health and dental coverage, vision, Flexible Spending Account, 3 weeks accrued vacation, personal day, 12 accrued sick days, 11 holidays and a retirement program (403b) with up to a 3% employer match.

To Apply

If you are interested in applying for this position, please send a resume, cover letter, and a completed application (found below) to hr@carroll.org.

*For best results and the most accessible experience using a Windows screen reader, activate the application form link below. Then press Control + S to save a blank copy of the application to your computer. Complete the PDF form using the free Adobe Acrobat Reader DC. If you do not already have the program installed, you can Download Adobe Acrobat Reader from the Adobe website. Once you have completed the form, press Control + S to save a copy to your computer.

*If completing the application form electronically, please fill in all applicable fields, select print, and then choose “Save as PDF” to save your information in the document.

The Carroll Center for the Blind is a private, non-profit agency located in Newton, Massachusetts that serves persons of All Ages and All Stages of Vision Loss. We are close to Boston, Cambridge, Wellesley, Watertown, Waltham, Allston/Brighton, and on public transit routes.
Equal Opportunity Employer Statement

The Carroll Center for the Blind (CCB) is proud to be an Equal Opportunity Employer and always fosters acceptance for everyone. We offer fair opportunities to all qualified persons in recruitment and selection, employment, compensation and benefits, professional development and training, transfers, promotions, social activities, and the use of CCB’s facilities. CCB welcomes all qualified applicants and ensures that everyone will receive equal consideration for employment and does not discriminate against any employee or applicant because of race, color, religion, national origin, mental or physical disability, gender, gender identity, sexual orientation, military, or veteran status, political or union affiliation, or any other categories protected by Federal or State law.

The CCB culture embraces both the law and a work environment that is safe, positive, diverse, inclusive, and equitable for all. Our mission and impact shines bright on all.